Presentation styles

You are required to select your preferred presentation style during submission. Please review the styles available and select the one that will best represent your abstract.

Poster presentation
Poster presentations are best suited for abstracts that contain detailed mathematics, large scale plots, or frequent correlation of several displays. They are also most appropriate for abstracts that are targeted to a focused audience or present difficult concepts that may require more than 20 minutes to develop. Poster presentations offer a unique opportunity for one-on-one communication and interaction between the presenter and the audience.

If your abstract is accepted, poster presenters are asked to prepare their materials to display during the course of the meeting. If you are unable to present, contact the Technical Program Coordinator. Each poster station is given two boards. Each board is 8 feet wide by 4 feet high or 2.4 meters wide by 1.2 meters high. You will have use of the entire board area. You will need to include the abstract title and authors(s) in your presentation. There will not be title cards on the frames. Each poster presenter is assigned one presentation and discussion time. Upon acceptance, this information will be sent to you in your official notification letter. Poster presenters are expected to be present at their poster station during this assigned time.

Either-Poster or Oral
This is a special category for abstracts that are appropriate for presentation as either a poster or an oral presentation. Accepted abstracts in this category will be placed by the Technical Program Committee in the most appropriate session.

Either-Poster Preferred
If you believe the abstract is appropriate for either (poster or oral), but have a preference for poster, please select Either-Poster Preferred.

Either-Oral Preferred
If you believe the abstract is appropriate for either (poster or oral), but you have a preference for oral, please select Either-Oral Preferred.

Please note: Oral presentations are best suited for abstracts where a specific and significant milestone has been reached, where the work and results can be demonstrated with clear data examples in the 20-minute time frame of the talk. Oral presentations allow advancing results and view to large audiences.

All of the oral-session rooms will be equipped with an LCD projector and computer equipment, one screen (NOTE: single-screen presentations only), a pointer, and microphones. Overhead projectors will not be available. Information regarding what is compatible with the equipment in the session rooms will be available in the Speaker Kit, which is sent to the primary contact for all accepted abstracts. All PC-based presentations will utilize the SEG provided computer and projection with no exceptions. A standard template for oral presentations has been set and is strongly recommended to be used when creating your presentations files. This template can be found online after 30 January 2009.

Instructions for typing abstracts

As in past years, abstracts will be electronically published on the DVD exactly as they are submitted. SEG staff will not edit or retype the copy. Abstracts that do not comply with the specifications given may be rejected.

A reference list should NOT be included at the end of the expanded abstract and should be prepared separately and ready to enter during submission in the online form. References should be formatted according to SEG standards.

A sample expanded abstract, and Microsoft Word templates for PCs and Macs are available online for your reference. You will NOT be given the opportunity to resubmit a new version of your abstract. NO EXCEPTIONS

Typographical instructions

All abstracts must be written in English and formatted to fit an 8.5” wide x 11” high page (U.S. letter-size paper).

• Abstracts are limited to four pages and must be single-spaced. NOTE: You are able to submit 4 full pages, without the reference list at the end of the expanded abstract. SEG will proof and typeset the references that are provided in the online submission form and attach that page to your expanded abstract if it is accepted and published.
• Preferred font is 9-point, normal weight, Times New Roman or similar style.
• Fonts used in equations must be fully licensed and embeddable fonts. Be certain that the font size in figures is legible and can be easily read.
• Margins must be set as follows:
  

  	Page 1	Pages 2, 3, and 4
  Top	1.5 inch (39 mm)	1.0 inch (26 mm)
  Bottom	1.5 inch (39 mm)	1.5 inch (39 mm)
  Left	1.0 inch (26 mm)	1.0 inch (26 mm)
  Right	1.0 inch (26 mm)	1.0 inch (26 mm)

• Text must be justified on both the right and left sides. Authors may use one, two, or three columns of type per page and can change the number of columns within an abstract to accommodate illustrations. Your illustrations can be in color or black and white.
• The first page begins with the title of the abstract set in 11-point bold type, aligned on the left margin. Use lowercase for all words in the title except for the first word and proper nouns. The title should not exceed 235 characters. No Greek alphabet characters are to be used in titles.
• On the line immediately after the title of the abstract, enter the author name and affiliation line, which is the name and company name of each author in 10-point italic type, also aligned on the left margin. Do not include cities and countries. Place an asterisk (*) next to the name of the person presenting the abstract. Remember: The company name for each author should be listed as the company the author was employed with at the time the research was completed (e.g., Joe Smith* and Jill Brown, Baxter Research).
• Enter two lines of space (two returns) between the last line of the author name and affiliation line and the first line of your abstract. Category headings (i.e., Summary) should be 9-point bold type, left alignment only. Separate the category headings from the rest of the text with one line of space (one return) before and one line of space after the heading.
• Paragraphs should not be indented; instead, separate paragraphs with one line of space (one return).
• Pages 2, 3, and 4 must contain a shortened version (not to exceed 40 characters) of the abstract title at the top of each page in 10-point bold type, aligned in the center of the abstract. There should be one line of space (one return) between the shortened title and the text of the abstract.
• Organization of the abstract’s content should closely follow this scheme:
  
  1. Summary
  2. Introduction
  3. Theory and/or Method
  4. Examples (optional)
  5. Conclusions
  6. Acknowledgments (optional)

Instructions to submit online

Deadline: All abstracts must be received by the SEG Business Office no later than 5 p.m. CDTime, 8 April 2009 for consideration.

1. Prepare your computer. Your Internet browser must be one of the following:

• Netscape version 6 or greater
• Microsoft Internet Explorer version 5.5 or greater
• Firefox 1.5 or greater

2. Before you begin the electronic submission process, gather all necessary information. You may use the abstract information form found at the conclusion of this kit to guide you in preparing your submission information. This information should include the following:

• primary emphasis category—select one from the list provided in this kit
• keywords—for indexing reasons, select five from the list included in this kit
• presentation style—poster, either (poster or oral), etc.
• about presentation—previously presented at another conference, etc.
• primary author information—include e-mail address, company name, full mailing address, phone number, and SEG member number; a valid e-mail address is required, if you are a student please mark “yes” in the student box in order to be considered for the student paper awards
• primary contact information—include e-mail address, company name, full mailing address, phone number, SEG member number; this is the person who will receive communication regarding this abstract; the primary contact MUST be available by e-mail; the primary contact and the primary author may be the same person
  If the primary contact does not have a valid e-mail address, you can obtain free e-mail* from a number of sources. Some possibilities are: Hotmail, limited to 250 MB of storage space; Mail.com; Yahoo; and Netscape Web Mail.
  *Note that you NEVER need to provide your credit card information when signing up for free e-mail.
• speaker information—include e-mail address, company name, full mailing address, phone number, SEG member number; a valid e-mail address is required
• references—do not forget that the reference list should not be included at the end of the expanded abstract and should be prepared separately and ready to enter in the online form
• official shipping label—upon acceptance, this is the label that will be used to ship necessary information regarding your presentation to you: Please complete this section as if you were addressing an envelope to yourself.
• Transfer of Copyright for Presentation File
• Transfer of Copyright for Presentation Recording
• Intended Audience Selection
• Abstract—the only file type that SEG will accept is PDF (.pdf). No security restrictions or links may be included in the files. Abstracts that are not in the prescribed format, with correct file name extensions, will not be accepted for review. Please use the following information regarding LaTeX files. Fonts must be embedded in your abstract. There is a 5 MB size limit on each uploaded abstract. Please have your abstract ready before you begin the online submission process.
  Please see the abstract information form for further details about information supplied during the submission process.

3. If you are now ready to submit online:

• Using your Web browser, go to the online submission form. Fields that are marked with an asterisk (*) are required fields. You will not be able to submit the form if these fields are not completed.
• If you cannot view Adobe Acrobat Portable Document Format (.pdf), you will need to download Adobe Acrobat Reader version 6.0 or higher to view your abstract online. You can get Adobe Acrobat Reader free by going to their Web site and following the download instructions for your computer.
• If you have problems submitting or uploading your abstract, DO NOT resubmit the entire form. Simply contact the Technical Program Coordinator by e-mail or phone at +1.918.497.5500 for assistance.

Making PDF files using LaTeX

LaTeX templates are available for your reference.

When using LaTeX, before submission, please make sure you are using embedded Type 1 fonts. You may do so by opening your PDF document with Acrobat Reader, click on File -> Document Properties… -> Font. You should see lines that look like:

CMR17 Type 1 Built-in Embedded Subset Type 1

If this is not the case, you need to update your LaTeX installation. A few LaTeX distributors are:

teTeX (Unix)
MiKTeX (Windows)
TeX Live (both Unix and Windows)

To Download the SEGTeX package visit SEGTeX.

Primary emphasis category list

As instructed on the previous page, please select one primary emphasis category to enter into the online submission form. This is required information.

Change to be aware of: Abstracts may be submitted to Special Sessions. These are listed below. Note that abstracts submitted to the Technical Program Topic Areas will be considered for Best Paper Presented at the Annual Meeting Awards.

Keyword table

The following list contains suggested keywords for indexing your abstract by subject. Please choose up to five of the keywords listed and enter them on the Program Information Form.