Student Chapter Constitution
Related links: Current Student Chapters
SEG Requirements to become a Student Chapter
This is a suggested constitution for SEG Student Chapters which may be used as a guideline.
CONSTITUTION
UNIVERSITY OF______________________
GEOPHYSICAL SOCIETY
| Article I
Name |
| The name of this organization shall be the University of ___________________________ Geophysical Society. |
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| Article II
Object |
| The objective of this organization shall be to promote interest in, and knowledge of, the sciences of geophysics and allied sciences, and to promote friendship and cooperation among those interested in the geophysical sciences. It shall be affiliated as a Student Chapter of the Society of Exploration Geophysicists. |
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| Article III
Membership |
| Section 1. | All persons interested in the science of geophysics who qualify as students, staff, or faculty of the University are eligible for membership. |
| Section 2. | The membership shall consist of members and honorary members. |
| Section 3. | The voting members shall consist of students, while the faculty and staff shall be considered honorary members without voting privileges. |
| Section 4. | A prospective member may be introduced at any regular meeting of the Society, and shall become a full member upon registration to the Secretary and subsequent approval by the Executive Committee. |
| Section 5. | Any full member who fails to show continued interest in the Society and its activities shall be dropped. |
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| Article IV
Conformity |
| The relation of this Society to the Society of Exploration Geophysicists shall be governed at all time by the Constitution, Bylaws and Rules of the Society of Exploration Geophysicists. |
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| Article V
Officers and Their Duties |
| Section 1. | The officers of this Society shall be President, Vice-President, and Secretary-Treasurer. These officers and Committee Chairmen shall compose the Executive Committee. |
| Section 2. | It shall be the duty of the President to preside at all meetings and to administer the affairs of the Society. He shall carry out the correspondence and business of the Society in conjunction with the Secretary-Treasurer. He shall have authority to act for the Society within the framework of the Constitution. |
| Section 3. | The Vice-President shall assume duties of the President in the absence of the President. He shall be responsible for the arrangement of programs and shall assist the President in the business of the Society. |
| Section 4. | The Secretary-Treasurer shall maintain the finances and records of the Society and record the proceedings of the meetings. He shall furnish members with notification and agendas of meetings. |
| Section 5. | Committee Chairmen shall be appointed by the President with the approval of the Vice-President, the Secretary-Treasurer and the Faculty Advisor. They shall serve until new officers are elected or until they are replaced by the Executive Committee. |
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| Article VI
Nomination and Election of Officers |
| Section 1. | All nominees shall be members of the Society. |
| Section 2. | Nominations shall be made from the floor at the next to the last meeting of each academic year. |
| Section 3. | Officers shall be elected at the next to the last meeting of each year by secret ballot immediately following the close of nominations. They shall assume office at the close of that meeting and hold office for a period of one year. Election shall be by a simple majority of votes cast. |
| Section 4. | An officer may be removed from office by a two-thirds vote. |
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| Article VII
Meetings |
| Section 1. | Meetings shall be held no less frequently than once a month during the academic year provided that suitable program material is available. |
| Section 2. | Particular place, date and time for each meeting shall be determined by the President with notification and agenda furnished the membership at least three days in advance of meeting time. |
| Section 3. | A quorum consisting of at least 50% of the members shall be required for meetings at which business is conducted. |
| Section 4. | The program at regular meetings shall include the following, not necessarily in order: - Roll call
- Reading of the minutes of the previous meeting.
- Secretary-Treasurer's report
- Official business
- Program
- Announcements
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| Article VIII
Finances |
| Section 1. | Dues if any will be established by the Executive Committee. |
| Section 2. | Fees for special events or projects sponsored by the Society will be approved by a majority vote of the Executive Committee. |
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| Article IX
Faculty Advisors |
| Section 1. | One Faculty Advisor, who is also a member, shall be elected at the first meeting of each academic year. |
| Section 2. | The Faculty Advisor shall provide continuity and assist the Society in operating in a manner which is consistent with the goals and purposes of the University of __________________________ and the Society of Exploration Geophysicists. |
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| Article X
Amendments |
| Section 1. | Amendments may be proposed at any meeting and voted on at the following meeting. All members will be notified in writing of the proposed amendment and a period of at least one week must elapse between such notification and the vote upon the proposed amendment. |
| Section 2. | An amendment will be adopted by a two-thirds vote. |
