Former SEG Bylaws
View Current Bylaws, approved by the Executive Council on 18 September 2011, and approved by the SEG Active Membership on 16 December 2011.
| Article I. Publications |
Section 1. The Society shall publish a technical journal entitled Geophysics and other journals designated by the Executive Committee. The Society's publications may be distributed in electronic or paper form.
Section 2. The journals shall be published at intervals designated by the Executive Committee.
Section 3. All reports to the Society by its officers and committees shall be published in a journal designated by the Executive Committee. All Members of the Society shall be presumed to have due notice of all Society matters published in the journals.
Section 4. Original papers, articles, reviews, abstracts, notes, letters, or any other material containing information of interest to the Members of the Society may be published in the journals.
The Editor shall be the sole judge of which technical papers are accepted for publication in Geophysics.
Section 5. The subscription rates of the journals shall be set by the Executive Committee. A portion of the annual dues of each dues-paying Member shall be set aside for the payment of subscriptions to the journals.
Section 6. The Executive Committee will authorize the printing, financing, and distribution of all Society publications.
Bylaws Table of Contents
| Article II. Honors and Awards |
Section 1. The Committee on Honors and Awards shall consist of five Active Members, none of whom shall have been Members of the Society less than five years. Each incoming President shall appoint one Member from among the prior Past-Presidents of the Society, if available, to serve five years. The senior member of the committee shall retire after the Annual Meeting. In the event a committee member cannot serve for any reason, the President shall appoint a successor from available Past-Presidents for all or part of the remaining term.
Section 2. The Committee on Honors and Awards shall review suggestions for new honors and awards and shall submit its recommendations to the Executive Committee.
Section 3. The highest award of the Society shall be named in honor of Maurice Ewing. The Maurice Ewing Medal shall be awarded from time to time to a person who, in the unanimous opinion of the Honors and Awards Committee and of the Executive Committee, is deserving of SEG's highest honor through having made distinguished contributions both to the advancement of the science and to the profession of exploration geophysics. The award of the Maurice Ewing Medal shall confer Honorary Membership on its recipients.
Section 4. The Committee shall recommend to the Executive Committee candidates for all established honors and awards of the Society and for election to Honorary Membership.
Section 5. The Committee on Honors and Awards may submit to the President six months before the Annual Meeting the name or names of any person or persons it deems eligible for the Maurice Ewing Medal or for election as an Honorary Member. The Committee shall submit a written report explaining the basis of its recommendations.
Section 6. The President shall submit copies of any such reports to all members of the Executive Committee not less than five months before the Annual Meeting.
Section 7. The Executive Committee members shall consider all such reports and vote three months before the Annual Meeting. Unanimous action by those voting shall be required to bestow the Maurice Ewing Medal or to elect any person as an Honorary Member.
Bylaws Table of Contents
| Article III. Election to Active, Emeritus, Associate, Student, Global, and Corporate Member |
Section 1. An applicant for election to Active, Associate, Student, or Junior Membership shall submit to the Executive Director of the Society an application setting forth details of the applicant's education and experience, together with dues for one year. For Active Membership, the application shall list the names and present addresses of not fewer than three references with at least one from among the Active Members of the Society in good standing. Additional references may be selected from the following sources: active or equivalent members of SEG's allied or cooperating societies; current or past geoscience employers; and/or authorship of a technical publication in a journal sponsored by SEG or one of its allied or cooperating associated societies. All references must be personally acquainted with the applicant and the applicant's recent experience and must confirm that the applicant is qualified by training and experience for Active Membership. A reference from a single faculty member from the applicant's academic institution is required for election to Student Membership. This application shall be open to inspection at any time.
Section 2. An applicant for Corporate Membership shall submit to the Executive Director of the Society a completed application form provided by the Society. The application shall list the names and present addresses of not fewer than three references from among the Active Members of the Society in good standing who have personal knowledge of the company's activities and who can confirm that the company's products and services can be demonstrated to be based on accepted principles of the physical sciences and conform with the established principles of professional ethics as outlined in the Society's Code of Ethics. The references must not be employees of the applicant or have ownership in the applicant company.
Section 3. The Executive Committee may waive the requirement of references from Members of the Society for geographical or other reasons, if the applicant is otherwise eligible and furnishes other satisfactory references.
Section 4. The Executive Director shall write to all references for Active Membership for verification of the applicant's statements. All replies from the references shall be considered confidential and shall not be disclosed, except to the Executive Committee, without the references' prior written consent.
Section 5. The name of each applicant for Active Membership shall be published in the next regular issue of a Society journal for approval by the membership at large. If no objection is received within thirty days after this publication, the applicant shall be deemed approved by the membership at large effective on the date of such publication.
Section 6. An applicant for Active or Corporate Membership must be approved by a majority of the Executive Committee. An applicant for Associate, or Student, or Junior Membership shall be approved by any member of the Executive Committee.
Section 7. Applicants shall be notified in writing following approval of their applications. Membership shall date from the first day of the calendar year in which the applicant is elected to membership. The initial dues payment must accompany the application and shall be in the amount of the annual dues required for the applicant's member category. Society publications shall commence with receipt of the application and the initial dues payment. The first annual dues billing following the initial dues payment will be reduced by the amount that the initial dues payment exceeds a pro rata share of the calendar year's dues.
Section 8. An Associate or Student Member may seek transfer to Active Membership by supplying additional information to show eligibility for election to Active Membership. An Associate or Student Member with at least eight years membership in the Society who seeks transfer to Active Membership will have a waiver of providing the required references if the member otherwise meets the requirements of election to Active Membership. The Committee on Membership may of its own initiative secure the necessary additional information and submit it to the Executive Committee. The transfer shall be handled in the same manner as election to Active Membership. An Associate Member with less than eight years membership in the Society who desires a transfer to Active Membership must follow the same procedure as one who applies for Active Membership as a new member. A Student Member shall automatically be transferred to Associate Membership on the first day of the calendar year following the termination of eligibility for Student Membership.
Eligibility for Student Membership shall be reviewed annually to determine whether the student is enrolled as a full-time student in pursuit of a degree in geophysics or a related field. An Active Member shall not be eligible for transfer to Student Membership.
Eligibility for Junior Membership shall be reviewed annually.
Section 9. A Member qualifying for Emeritus Membership may be transferred to that status on written notice to the Executive Director that the Member has reached age sixty-five.
Section 10. Submittal of false information in an application shall be considered a violation of the Society's Code of Ethics and may be considered cause for subsequent expulsion from the Society.
Bylaws Table of Contents
| Article IV. Dues |
Section 1. The Executive Committee shall have the authority to adjust annual dues for cumulative inflation. The Executive Committee shall provide details to the Council in its annual report. Other than such adjustments, the annual dues of Active, Emeritus, Associate, Student, and Junior Members of the Society shall be established by the Executive Committee with the approval of the Council.
Section 2. Honorary and Life Members shall not be required to pay dues and shall receive, without charge, the journals and any other periodicals published by the Society.
Section 3. The annual dues of an Associate Member shall be the same as those of an Active Member in the same dues classification.
Section 4. The annual dues of an Emeritus Member shall be no more than one-half those of an Active Member in the highest dues classification.
Section 5. The annual dues of a Student Member shall be no more than one-quarter of those of an Active Member in the highest dues classification.
Section 6. The annual dues of a Junior Member shall be no more than one-quarter of those of an Active Member in the highest dues classification.
Section 7. The amount of annual dues of Corporate Members and the date of renewal shall be set by the Executive Committee.
Section 8. Annual dues shall be payable in advance on January 1 of the calendar year. A bill shall be sent to each Active, Emeritus, Associate, Corporate, Student, and Junior Member before that date, stating the amount of annual dues and the penalty for default. Annual dues include one subscription to each of the Society's journals to be commenced at the effective date of membership. The journals may be withheld from Members whose dues are in arrears. Members in arrears shall lose all privileges of membership until such arrears are met, and Active and Emeritus Members failing to pay by June 1 shall have their votes in the annual ballot disqualified.
Section 9. In lieu of annual dues, an Active, Associate, or Emeritus Member, after five years of membership, may pay dues in full for life by a single payment in an amount established by the Executive Committee.
Section 10. In case of unusual circumstances, the Executive Committee, by a unanimous vote, may waive the dues of an Active or Emeritus Member for one year.
Bylaws Table of Contents
| Article V. Resignation of Members |
Section 1. Any Member of the Society may resign at any time. Such resignation shall be submitted in writing to the Executive Director.
Section 2. Any Member who resigns under the provisions of Section 1 of this article ceases to have any rights in the Society and ceases to incur further indebtedness to the Society.
Section 3. Any person who has ceased to be a Member under Section 1 of this article may be reinstated with the approval of a member of the Executive Committee. Any person having resigned more than one time may be reinstated with the approval of a majority of the Executive Committee. Reinstatements are subject to the payment of any outstanding obligations and the dues for the current calendar year. The Member seeking reinstatement must submit an application furnishing the same information required for election to membership.
Bylaws Table of Contents
| Article VI. Suspension and Expulsion of Members |
Section 1. Any Member who fails to pay the required dues by the first day of the calendar year shall be automatically suspended from membership on that day. While suspended, Members shall have no rights in the Society.
Section 2. A Member who has been suspended more than one year shall be dropped from the Society by the Executive Committee.
Section 3. A suspended Member will automatically be reinstated by payment of outstanding dues and obligations and the dues for the current calendar year.
Section 4. A Member who has been dropped under the provisions in Section 2 of this Article may be reinstated with the approval of a member of the Executive Committee. Any Member who has been dropped more than one time may be reinstated with the approval of a majority of the Executive Committee. Reinstatements are subject to the payment of outstanding obligations and the dues for the current calendar year. The Member seeking reinstatement must submit an application furnishing the same information required for election to membership.
Section 5. The Society may suspend or expel a Member of any grade for a clear violation of the Society's Code of Ethics, for any action critically disruptive of Society goals and purposes, or for serious misconduct or dishonesty. In the event a Member is accused of violations serious enough to warrant suspension or expulsion, the Executive Committee will notify the accused Member of its intention to initiate proceedings. The President will appoint an ad hoc Board of Hearing to consider the charges. The accused Member will then have a fair opportunity to hear the charges and to present a defense against them, including the opportunity to appear in person and with representation. The judgment of the Board of Hearing will be submitted to the Executive Committee for final action. The Member against whom the Executive Committee has taken action shall have the right to petition the Council at its next annual meeting for a rehearing. Following resignation or expulsion as a result of the above-described proceedings, a Member shall not be eligible for reinstatement.
Bylaws Table of Contents
| Article VII. Election of Officers |
Section 1. The Committee on Nominations shall nominate two or more candidates for the offices of President-Elect, First Vice-President, Second Vice-President, Vice-President, and Secretary-Treasurer, and nominate one or more candidates for the office of Editor to be elected in odd-numbered years and for District Representative vacancies. The Committee on Nominations must secure the consent of all candidates nominated.
Section 2. The SEG Committee on Nominations must complete its slate of candidates in time for publication in the April issue of The Leading Edge. The Committee also shall submit each candidate's biography, of appropriate length, in time for publication in the July issue of The Leading Edge.
Section 3. Prior to May 15, nominations in writing, signed by at least forty Active Members in good standing and accompanied by the written consent of the candidate and a brief biography of each candidate, ready for publication, may be submitted to the President. A voting member may sign only one petition for each office in a given year.
Section 4. Between June 1 and June 15, the Executive Director will prepare and send, to each Member eligible to vote, a ballot listing all candidates properly nominated for office and for District Representatives. With each ballot, the Executive Director shall send an official ballot return envelope and brief biographies of the candidates for the Executive Committee. For Members represented by District Representatives, the Executive Director will prepare an additional ballot of all properly nominated candidates for District Representatives for each Member's geographical District. With this ballot, the Executive Director shall include brief biographies of the candidates.
Section 5. The SEG Committee on Nominations shall appoint a Committee of Tellers whose responsibility shall be to see that the ballots are counted in an accurate and impartial manner, and to furnish the SEG Committee on Nominations, before August 15, results of the ballot count. Results shall consist of the number of votes received by each candidate and, additionally, the percentage of votes received by each candidate for an Executive Committee office, except for that of Editor.
Section 6. Each Member voting may cast one vote for each officer. If represented by a District for which District Representatives are nominated, the Member may also cast one vote to fill a vacancy for District Representative. If voting by paper ballot, the completed ballot must be returned to the Executive Director in the official envelope carrying on the outside the written signature of the Member submitting the ballot. Ballots received by the Executive Director not later than the last day of business in July shall be valid.
Section 7. The Executive Director shall indicate which ballots are valid and shall make arrangements, satisfactory to the Tellers, to have the votes counted. The candidate receiving the greatest number of valid votes cast for an office shall be declared elected to that office. In case of a tie, the Committee on Nominations shall decide by a secret vote which of the candidates shall be elected. Results of the ballot shall be communicated to all candidates by the Committee on Nominations on or before August 15.
Section 8. Dates specified in the foregoing sections are for an Annual Meeting scheduled during the first half of September. In the event the Annual Meeting is scheduled for another time, these specified dates may be advanced or delayed, as appropriate, by the President to accommodate the change in the date of the Annual Meeting.
Bylaws Table of Contents
| Article VIII. Council Representatives |
Section 1. Active Members in each Section or District shall be represented on Council in proportion to the total number of Active Members in the Society.
Section 2. Every fifth year, a Unit Quota for Council representatives shall be determined by dividing into the total number of Active Members, as determined by the Executive Director, a number equal to the difference between seventy-five and the number of Sections and rounding the result up to the next multiple of fifty. The resulting Unit Quota shall be used to determine the number of representatives for each Section and District.
Section 3. The names of Council Representatives and/or Alternate Representatives must be submitted to the Business Office no later than thirty days prior to the scheduled Annual Council Meeting, in order for the Representative(s) to be seated with voting privileges. Exceptions to the thirty-day provision require Executive Committee approval.
Bylaws Table of Contents
| Article IX. Sections and Associated Societies |
Section 1. Upon petition of twenty Active Members of the Society in good standing residing within appropriate distance of a central point or sharing a common interest or problem, the Council may authorize the formation of a Section or Associated Society. The terms Section and Associated Society shall be taken to be synonymous and all references to Sections in these Bylaws shall apply also to Associated Societies. The Council may decline to authorize the formation of a Section when, in its judgment, such an organization would not be compatible with the interests of the Society.
Section 2. The Section shall adopt bylaws which must be approved by the Council of the Society and shall be consistent with the Constitution and Bylaws of the Society. The bylaws of the Section should include provisions that provide for its orderly dissolution and automatic disposition of its funds in the event the Section can no longer function in compliance with its bylaws.
Section 3. The President of each Section shall represent that Section on the Council as Section Representative. The term of office of a Section Representative shall be one year. If a Section is entitled to two or three Representatives, as prescribed by the Constitution, these additional posts shall be filled by the Past-President and either the prior Past-President or President-Elect of the Section, respectively. A Section Representative must be a member of the Section and an Active Member of the Society in good standing. When a Section President, Past-President, prior Past-President, or President-Elect is not eligible or otherwise is unable to serve on the Council or when a Section is entitled to more than three Section Representatives, the executive committee of the Section shall be responsible for the selection of Section Representatives for one-year terms to the vacant or additional posts to be filled.
Section 4. In the event a Section Representative does not attend a Council meeting, an alternate or proxy who is an Active Member of the Society in good standing will be seated with the privilege of voting if that person has been authorized by the executive committee of that Section and if the President and Secretary-Treasurer of the Society have been notified in writing at least thirty days prior to the roll call of the Council Meeting.
Section 5. If a Section Representative ceases to be a member of the Section represented or is unable to perform the duties of that office, the executive committee of the Section may appoint an Active Member of the Society in good standing to fill the unexpired term.
Section 6. Each Section shall provide the Executive Director of the Society with the names of its current officers and the current version of its bylaws within thirty days after the election of officers. Annually, each Section shall furnish the Executive Director with a count of the number of Active Members of the Society on the Section roster. For the latter purpose, the Section should count its members in good standing just prior to the date of renewal of annual Section dues. In the event a Section does not provide its membership count to the Executive Director at least thirty days prior to the Annual Meeting, no more than one of the Section Representatives from that Section shall have the privilege of voting at the meeting of the Council.
Section 7. A Section will be designated inactive if the Section does not hold at least two technical sessions a year or is unable to elect a full slate of officers.
Section 8. An inactive Section will be designated a defunct Section by Council action if the Section is unable to regain active status in the one-year period following the date the Section is declared inactive.
Section 9. The Council may at any time dissolve affiliation with any Section for reasons it deems good and sufficient.
Bylaws Table of Contents
| Article X. Student Chapters |
Section 1. Formation of a Student Chapter may be authorized by the Executive Committee, providing a petition is submitted by ten or more graduate or undergraduate students in residence and a faculty adviser. Membership in the Society is recommended but not mandatory for the petitioners.
Section 2. A Student Chapter shall adopt bylaws which are consistent with the Constitution and Bylaws of the Society. Their bylaws shall be approved by the Executive Committee before affiliation is granted.
Section 3. The Executive Committee or Council may at any time sever the affiliation with any Student Chapter.
Bylaws Table of Contents
| Article XI. District Representatives |
Section 1. The term of a District Representative shall be three years. If a District Representative is unable to perform the required duties, the Executive Committee will appoint an Active Member of the Society from the District to fill the unexpired term.
Section 2. In the event a District Representative is unable to attend a Council Meeting, an alternate or proxy who is an Active Member of the Society in good standing will be seated with the privilege of voting if that person has been authorized in advance by the Executive Committee of the Society.
Section 3. Active Members who are not represented by Sections shall be represented by District Representatives from one of the following twelve geographic Districts corresponding to their mailing addresses:
| District 1 – || Houston (District 1 is defined by Postal code range for the "greater" Houston city limits) |
| District 2 – || Greater Texas |
| District 3 – || Arizona, California, Colorado, Kansas, Nevada, New Mexico, Utah (Informal Name: Southwest United States) |
| District 4 – || Alabama, Alaska, Arkansas, Connecticut, Delaware, District of Columbia, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, New Hampshire, New Jersey, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming (Informal Name: North and Eastern United States) |
| District 5 – || Canada |
| District 6 – || Antigua and Barbuda, Argentina, Aruba, Bahamas, Barbados, Belize, Bermuda, Bolivia, Brazil, Canal Zone (Panama), Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, French Polynesia, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mexico, Netherlands Antilles, Nicaragua, Panama, Paraguay, Peru, Puerto Rico, Santa Lucia, St. Kitts and Nevis, St. Lucia, St. Vincent/Grenadines, Suriname, Trinidad & Tobago, Uruguay, Venezuela, Virgin Islands (Informal Name: Latin America and Caribbean) |
| District 7 – || Denmark, Estonia, Faroe Islands, Finland, Greenland, Iceland, Ireland, Kazakhstan, Latvia, Lithuania, Norway, Russia, Sweden, United Kingdom (Informal Name: North Europe) |
| District 8 – || Albania, Andorra, Armenia, Austria, Azerbaijan, Belarus, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, France, Georgia, Germany, Gibraltar, Greece, Hungary, Italy, Liechtenstein, Luxembourg, Macedonia, Malta, Moldova, Monaco, Montenegro, Netherlands, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia, Spain, Switzerland, Turkey, Ukraine, Vatican City (Informal Name: South and Central Europe) |
| District 9 – || Angola, Basutoland, Benin, Bophuthatswana, Botswana, Burkina Faso, Burundi, Cameroon, Canary Islands, Cape Verde, Central African Republic, Chad, Comoros, Congo Rep, Democratic Rep of Congo, Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Gabon, Gambia, Ghana, Guinea, Guinea-Bissau, Ivory Coast, Kenya, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mauritius, Mayotte, Mozambique, Nambia, Niger, Nigeria, Republic of Zaire, Rwanda, Saharawi Republic (SADR), Sao Tome/Principe, Senegal, Seychelles, Sierra Leone, Somalia, South Africa, Southwest Africa, Sudan, Swaziland, Tanzania, Togo, Uganda, Upper Volta, Zambia, Zimbabwe (Informal Name: Sub-Saharan Africa) |
| District 10 – || Afghanistan, Algeria, Bahrain, Bangladesh, Bhutan, Egypt, India, Iran, Iraq, Israel, Jordan, Kuwait, Kyrgyz Republic, Lebanon, Libya, Maldives, Morocco, Nepal, Oman, Pakistan, Qatar, Saudi Arabia, Sri Lanka, Syria, Tajikistan, Tunisia, Turkmenistan, United Arab Emirates, Uzbekistan, West Bank and Gaza, Yemen (Informal Name: Middle East, North Africa and West Central Asia) |
| District 11 – || Burma, Cambodia, China, Hong Kong – China, South Korea, Rep of Laos, Macao, Mongolia, Myanmar, North Korea, Palau, Singapore, Taiwan, Thailand, Vietnam (Informal Name: Asia) |
| District 12 – || American Samoa, Australia, Brunei, Cook Island, Fiji, Guam, Indonesia, Japan, Kiribati, Malaysia, Marshall Islands, Micronesia, New Caledonia, New Guinea, New Zealand, Northern Mariana Islands, Papau New Guinea, Philippines, Samoa, Solomon Islands, Timor-Leste, Tonga, Vanuatu (Informal Name: Pacific) |
Bylaws Table of Contents
| Article XII. Committees |
Section 1. The terms of committees whose scope involves interrelationships with other organizations may be set by the Executive Committee to accommodate the schedules of those organizations.
Bylaws Table of Contents
| Article XIII. Indemnification |
Section 1. To the extent and in the manner permitted by the laws of the State of Oklahoma and specifically as is permitted under Section 1031 of Title 18 of the Oklahoma Statutes, the Corporation shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative, or investigative, other than an action by or in the right of the Corporation, by reason of the fact that such person is or was a director, officer, employee, or agent of the corporation or is or was serving at the request of the Corporation as a director, officer, employee, or agent of another Corporation, partnership, joint venture, trust, or other enterprise against expenses, including attorneys' fees, judgments, fines, and amounts paid in settlement actually and reasonably believed to be in or not opposed to the best interests of the Corporation, and, with respect to any criminal action or proceeding, had no reasonable cause to believe his conduct was unlawful.
Bylaws Table of Contents