SEG Constitution

As of December 2011, this document, the SEG Constitution, was replaced with the current SEG Bylaws.

 

(Amended 9 November 2008)

Article I. Name
Article II. Objectives
Article III. Membership
Article IV. Code of Ethics
Article V. Election, etc., of Members
Article VI. Officers
Article VII. Duties of Officers
Article VIII. Council
Article IX. Executive Committee
Article X. Meetings
Article XI. Sections and Associated Societies
Article XII. Student Chapters
Article XIII. District Representatives
Article XIV. Affiliated Societies
Article XV. Committees
Article XVI. Executive Director
Article XVII. Review by Members
Article XVIII. Bylaws
Article XIX. Amendments to the Constitution and Bylaws
Article XX. Procedures Manual
Article XXI. Parliamentary Authority
Article I. Name

Section 1. The Society shall be called the "Society of Exploration Geophysicists."

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Article II. Objectives

Section 1. The objectives of this Society shall be to promote the science of geophysics, especially as it relates to exploration and research, to foster the common scientific interests of geophysicists, and to maintain a high professional standing among its members.

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Article III. Membership

Section 1. The Membership of this Society shall consist of persons elected and qualified in accordance with the Constitution and Bylaws of this Society at the time of such elections.

Section 2. The Membership of this Society shall consist of Honorary Members, Life Members, Active Members, Emeritus Members, Associate Members, Student Members, Junior Members, and Corporate Members.

Section 3. Honorary Membership shall be conferred upon persons who, in the unanimous opinion of the Committee on Honors and Awards and the Executive Committee, have made a distinguished contribution, which warrants exceptional recognition, to exploration geophysics or a related field or to the advancement of the profession of exploration geophysics through service to the Society.

Section 4. Life Membership may be conferred on persons who have voluntarily rendered exceptionally meritorious service to the Society which, in the unanimous opinion of the Executive Committee, warrants recognition.

Section 5. To be eligible for election to Active Membership, an applicant must be actively engaged in practicing or teaching geophysics or a related scientific field. The applicant's work must have been of a professional nature for not less than eight years and must have been of a responsible nature calling for the exercise of independent judgment and the application of geophysical or geologic principles during at least three years of the total eight years' professional experience. An applicant having worked toward a degree in a scientific field from a recognized college or university may count time as a student toward a portion of the required eight years' professional experience, not to exceed the following: bachelor's degree, four years; master's degree, five years; doctor's degree, seven years. Time spent solely as a full-time student, even in pursuit of a doctorate, cannot be counted toward the requirement of at least three years' professional experience of a responsible nature.

Section 6. An Active Member in good standing may become an Emeritus Member upon reaching sixty-five years of age, provided the member has been an Active or Associate Member for a total of thirty years, including time spent in military service. The Executive Committee shall have the authority to waive the age and years of membership requirements for transfer to Emeritus Membership in case of an unusual circumstance.

Section 7. To be eligible for election to Associate Membership, an applicant must be actively interested in geophysics.

Section 8. To be eligible for Student Membership, an applicant must be a graduate or undergraduate student in good standing in residence at a recognized university or college. Eligibility for Student Membership shall terminate at the close of the calendar year in which the Student Member ceases to be a graduate or undergraduate student in good standing in residence at a recognized university or college.

Section 9. To be eligible for Junior Membership, an applicant must be recommended by a teacher, mentor, or professional geoscientist and must show interest in geosciences by either enrollment in an advanced level geosciences course, by volunteering at a museum, educational institution, or other appropriate facility, or by instructing others in geosciences such as at a camp, Boy Scout or Girl Scout program, or in similar situations where the applicant's interest in geoscience has been demonstrated. Junior Membership is designed to encourage those in pre-college education and not yet eligible for Student Membership but interested in geosciences, and is not intended to be overly restrictive.

Section 10. To be eligible for election to Corporate Membership, a corporation or organization must be actively engaged in geophysical exploration, geophysical research, or a related field, or in furnishing services or products used in geophysical exploration or research, and must have an active interest in supporting the objectives of this Society. The services or products provided must be demonstrably based upon accepted principles of the physical sciences.

Section 11. Honorary Members, Life Members, Active Members, and Emeritus Members shall enjoy all privileges of the Society. They shall be eligible to hold any office, to vote on all matters submitted to the membership, to petition the Council or Executive Committee on any matter, to sponsor applicants for membership, and to publish their affiliation with the Society. Except where Honorary, Life, or Emeritus Members must be referred to separately, reference to Active Members elsewhere in the Constitution and Bylaws shall be considered to include Honorary, Life, and Emeritus Members.

Section 12. Associate Members and Student Members shall be entitled to attend the meetings of the Society, to receive its journals, and to purchase its publications on the same terms as Active Members. They shall have none of the other privileges of membership and in publishing their affiliation with the Society shall clearly indicate their grade of membership.

Section 13. Junior Members shall be entitled to attend the meetings of the Society under appropriate supervision, to purchase its publications on the same terms as Student Members, and to have electronic access to SEG's services, products, and journals. Junior Membership shall not include printed copies of SEG journals. Junior Members shall have no other privileges of membership and in publishing their affiliation with the Society shall clearly indicate their grade of membership.

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Article IV. Code of Ethics

Section 1. Membership of any class shall be contingent upon conformance with the established principles of professional ethics.

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Article V. Election, Resignation, and Expulsion of Members

Section 1. The method of election to the various grades of membership shall be as set forth in the Bylaws.

Section 2. Any member in good standing may resign from the Society at any time as set forth in the Bylaws.

Section 3. Any member may, for the good of the Society, be suspended or expelled from the Society at any time as set forth in the Bylaws.

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Article VI. Officers

Section 1. The officers of the Society shall be a President, a President-Elect, a First Vice-President, a Second Vice-President, a Vice-President, a Secretary-Treasurer, and an Editor. Officers shall be elected in the manner prescribed in the Bylaws.

Section 2. Election of officers shall be by secret ballot. The names of the nominees for each office shall be arranged on the ballot in a fair manner.

Section 3. There shall be a Committee on Nominations consisting of the immediate Past-President, who shall be Chairman, the next two immediately prior Past-Presidents, and four Active Members, each of whom represents an SEG Section or Associated Society. Two of these shall be selected annually by the SEG Committee of Tellers in a random manner by a blind drawing from a pool of these organizations. Annually, the names of the two organizations selected in this manner shall be removed from the pool for drawings in subsequent years. When the pool is depleted, it shall be reconstituted by inclusion of all such organizations existing at that time. The pool shall be modified by deleting disbanded organizations and by adding newly formed organizations as these occur.

The leadership of each of the two organizations selected by the SEG Committee of Tellers shall appoint a representative to serve two years on the Committee. For the initial reconstituted Committee, the SEG Committee of Tellers shall select four, rather than two, organizations, of which two will each appoint a representative to serve one year and two will each appoint a representative to serve two years.

In the event a Past-President must resign from the Committee for any cause, the most recent Past-President who is not on the Committee shall become a member of the Committee and the most recent Past-President on the Committee shall be Chairman.

In the event a representative of a selected organization must resign from the Committee for any cause, that organization's leadership shall be requested to appoint a replacement for the remainder of the term. If this is not possible, another organization shall be selected by the SEG Committee of Tellers, in the manner described above, and requested to select a representative to serve on the Committee for the remainder of the predecessor's term.

The SEG Committee on Nominations shall nominate, in the manner prescribed in the Bylaws, candidates from among the Active Members of the Society in good standing for each office or post to be filled. Additional nominations may be made by petition as set forth in the Bylaws.

Section 4. The officers' terms of office begin at the close of the last official function of the first Annual Meeting after their election and, except for the Editor, end at the close of the last official function of the second Annual Meeting after their election. The term of the Editor ends at the close of the last official function of the third Annual Meeting after the Editor is elected.

Section 5. No officer shall be eligible for election to the same office for two consecutive terms.

Section 6. In case of a vacancy in any office other than the President's, the Executive Committee shall select a successor to serve the remainder of the unexpired term of the vacant office.

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Article VII. Duties of Officers

Section 1. The President shall be the presiding officer at all meetings of the Society, shall take cognizance of the acts of the Society and of its officers, shall appoint such committees as are required for the purposes of the Society, and shall delegate members to represent the Society. The President may serve on, and may be chairman of, any committee. The President shall prepare an address to be given before the members of the Society at the Annual Meeting.

Section 2. The President-Elect shall succeed the President, shall assume the office of President in case of a vacancy in that office from any cause, shall assume the duties of the President during the absence or disability of the latter, and shall perform such duties as may be delegated by the President or the Executive Committee. The further line of succession is to First Vice-President to Second Vice-President to Vice-President to Secretary-Treasurer to Editor. The First Vice-President, the Second Vice-President, and the Vice-President shall perform such duties as may be delegated by the President or the Executive Committee.

Section 3. The Secretary-Treasurer, under the direction of the Executive Committee, shall oversee the financial affairs of the Society and shall submit a report covering the fiscal year which shall be included in an Annual Report of the Society and which shall be published in the next regular issue of a journal of the Society. The Secretary-Treasurer shall oversee the receipt and disbursal of all Society funds, shall cause an audit to be prepared annually by a public accountant at the expense of the Society, and shall give a bond and shall cause to be bonded all employees to whom authority may be delegated to handle Society funds. The amount of such bonds shall be set by the Council, and the expense shall be borne by the Society. The Secretary-Treasurer shall perform such additional duties as may be delegated by the President or the Executive Committee.

Section 4. The Editor, under the direction of the Executive Committee, shall administer the technical editing activities related to Geophysics and special publications, shall submit an Annual Report of such activities, shall have authority to solicit papers and material for these publications, and may accept or reject material offered for publication in Geophysics. The Editor may appoint associate, regional, and special editors, and shall perform such additional duties as may be delegated by the President or Executive Committee.

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Article VIII. Council

Section 1. The Council of the Society shall consist of the officers, the officers-elect, Section Representatives, and District Representatives. Active Members in good standing will be represented on the Council by Section Representatives from a Section of which they are members; otherwise, they will be represented on the Council by District Representatives corresponding to their geographical Districts. Each Active Member will be represented by only one Section or District.

Section 2. The Council shall be the governing body of the Society and, subject to the provisions of the Constitution and Bylaws, shall have full control and management of the affairs and funds of the Society.

Section 3. A meeting of the Council shall be held at the call of and chaired by the President during the Annual Meeting of the Society. Prior to the Annual Meeting of the Society, an Annual Report, including reports from officers and committees, shall be printed and distributed to the Council. At this meeting the Council may review the reports from the officers and committees and the activities of the Society for the past year. The Council shall conduct any necessary business and issue instructions or recommendations to any officer or committee, subject to the provisions of the Constitution and Bylaws. The President may refer items of new business to the appropriate committees for study before action is taken by the Council. All committee chairmen may attend this meeting with the privilege to speak but not to vote.

Section 4. At the call of the President or a majority of the Council members, and after written notice to all Council members, the Council may meet at any time.

Section 5. A quorum at any meeting of the Council shall consist of one-third of all Council members.

Section 6. Unless otherwise provided by the Constitution, all actions by the Council shall require a majority vote of the members present.

View Council members

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Article IX. Executive Committee

Section 1. The Executive Committee shall consist of the President, the President-Elect, the First Vice-President, the Second Vice-President, the Vice-President, the Secretary-Treasurer, and the Editor.

Section 2. When the Council is not in session, the Executive Committee shall have full authority, subject only to prior instructions by the Council, to exercise all powers of the Council.

Section 3. All actions of the Executive Committee shall require a majority vote of all members of the Committee.

Section 4. The Executive Committee may vote on any matter either by mail, electronic means, or in person.

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Article X. Meetings

Section 1. The Society shall hold at least one meeting of the members each year, this meeting to be known as the Annual Meeting. At one session of the Annual Meeting, the officers of the Society shall be presented and the officers-elect introduced.

Section 2. The Annual Meeting shall be held at a time and place designated by the Executive Committee.

Section 3. Additional meetings of the Society may be called by the Executive Committee.

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Article XI. Sections and Associated Societies

Section 1. Sections and Associated Societies, consisting of members of the Society and other persons engaged in geophysics or a related field residing within an appropriate distance of a central point, or sharing a common interest or problem, may be organized as provided in the Bylaws. The terms Section and Associated Society shall be taken to be synonymous, and either may be adopted on the preference of the individuals forming the Section or Associated Society. Where the term Section is used in the Constitution and Bylaws, it shall be taken to mean Section or Associated Society. The rights and responsibilities of Sections and Associated Societies under the Constitution and Bylaws shall be the same.

Section 2. Each Section shall assist in carrying out the objectives of the Society.

Section 3. Each Section shall have one Section Representative if, among its members, there are not more than seventy-five Active Members in good standing. When the Section has more than seventy-five Active Members in good standing, additional Section Representatives may be appointed on the basis of one Section Representative for each Unit Quota or fraction thereof as provided for in the Bylaws.

Section 4. The Section Representatives shall be selected from among the Active Members of the Society in good standing for terms stated and in the manner prescribed in the Bylaws.

Section 5. Affiliation with a Section may be dissolved as provided in the Bylaws.

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Article XII. Student Chapters

Section 1. In keeping with the objectives of this Society, the formation of Student Chapters at recognized colleges or universities shall be encouraged by the Executive Committee.

Article XIII. District Representatives

Section 1. Active Members who are not represented by Sections will be represented on the Council of the Society by District Representatives.

Section 2. One or more District Representatives from each District shall be elected in the manner prescribed in the Bylaws from among the Active Members of the Society in good standing who are not represented by Sections.

Section 3. District Representatives shall have all the rights and authority of Section Representatives.

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Article XIV. Affiliated Societies

Section 1. The Council may arrange for affiliation of the Society with any duly organized groups or societies.

Section 2. The terms of affiliation must provide that the Society shall have the right to dissolve such affiliation at any time subject only to the payment of any sums it may legally owe the affiliated group or society.

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Article XV. Committees

Section 1. The President may at any time appoint committees for such purposes as may be deemed fit to further the purposes of the Society.

Section 2. The terms of all committees shall expire at the close of the Annual Meeting following their appointment unless otherwise specified in the Constitution or Bylaws.

Section 3. The chairman of each committee shall prepare a report of that committee's activities to be included in an Annual Report of the Society which is to be printed and distributed to the Council prior to the Annual Meeting. Interim reports shall be made at the request of the President.

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Article XVI. Executive Director

Section 1. The Executive Committee may employ an Executive Director and staff for the Society and pay them salary and other compensations from the Society's funds.

Section 2. The Executive Director shall provide a bond appropriate in amount, the cost to be borne by the Society.

Section 3. The Executive Director shall perform such duties as the President or Executive Committee may assign and shall be directly responsible to the President for the performance of those duties.

Section 4. The Executive Committee may discharge the Executive Director at any time.

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Article XVII. Review by Members

Section 1. Any action of an officer, the Council, the Executive Committee, or any other committee of the Society shall be subject to review by the Active Members.

Section 2. Proposals to change any decision, policy, or procedure of an officer, the Council, the Executive Committee, or any committee shall be submitted in writing to the President and signed by at least five percent of the Active Members of the Society in good standing.

Section 3. Any proposed change must not be in conflict with the Constitution or Bylaws. The legality of a proposed change shall be determined by the Executive Committee, with the advice of counsel when indicated.

Section 4. Upon receipt of such a petition with a sufficient number of valid signatures and upon determination of the legality of the proposed change, the President shall advise the Council or the officer or committee involved.

Section 5. Should the officer or the Council or the committee involved be unwilling to comply with the petition, it shall be published, together with a discussion by the prosper and his officer or committee involved, in the next issue of a Society journal.

Section 6. Within thirty days after publication in a journal, the petition shall be submitted to the membership by ballot under the direction of the President. A majority of the ballots returned within thirty days after being sent shall be decisive. Should the vote favor the petition, it shall be complied with, within the limitations imposed by the Constitution and Bylaws, as promptly as practicable.

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Article XVII. Bylaws

Section 1. The Council shall make Bylaws as it deems necessary for the proper government of the Society. The Bylaws must not be in conflict with the Constitution.

Article XIX. Amendments to the Constitution and Bylaws

Section 1. Amendments to this Constitution and Bylaws may be proposed by the Executive Committee or by a petition containing signatures of at least five percent of the Active Members of the Society in good standing.

Section 2. All proposed amendments to the Constitution and Bylaws must be published verbatim in a Society journal prior to the Annual Meeting.

Section 3. The legality of all amendments shall be determined by the Executive Committee, with the advice of counsel when indicated, before publication in a Society journal.

Section 4. At the annual meeting of the Council, all proposed amendments received and published in the journal since the previous annual Council meeting shall be considered. The Council may amend the Bylaws by an affirmative vote of two-thirds of the members of the Council present. Those amendments to the Constitution receiving an affirmative vote of two-thirds of the members of the Council present shall be submitted by ballot to the entire Active Membership of the Society within sixty days. If a majority of the ballots returned within sixty days of their being sent favor the proposed amendment, it shall become effective at the expiration of this sixty days. All amendments shall be reported in a Society journal.

Section 5. Those amendments to the Constitution or Bylaws rejected by the Council must be resubmitted under the provisions of this Article if they are to be further considered.

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Article XX. Procedures Manual

Section 1. A Procedures Manual, not in conflict with the Constitution and Bylaws, shall govern the details of the operation of the Society. This manual shall be prepared by the Executive Director, who shall also revise it as necessary. This manual and any changes to it must be approved by the Executive Committee.

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Article XXI. Parliamentary Authority

Section 1. The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with the Society's Constitution, Bylaws and any special rules of order that the Society has adopted or may adopt.

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