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Visa information and invitation letters

To assist you in attending SEG/Las Vegas, we offer the following information to make the trip easier.

Supporting documents for visa applicants—Invitation letter
This letter outlines the reason for your travel and is used as a supporting document in your visa application.

Create and print an invitation letter to assist you in the visa process.

Please note: This letter does not guarantee that you will be granted a visa, nor does it commit SEG to assist you in obtaining a visa. SEG will not pay any expenses incurred by you. It is the sole responsibility of the attendee to obtain the necessary paperwork for entry to the U.S. It may take additional time to obtain travel documents. It is advisable to start the process early.

Ensure that you have a visa in time for the SEG 2012 conference by beginning the visa process early. Start by reading the U.S. Department of State's step-by-step outline on how to obtain a visa.

Step 1—Visa requirements
If the country you are originating from is on the Visa Waiver Program (VWP) list, then you may choose to follow Option 2.

If your originating country is not on the VWP list, you may choose to follow Option 1.

To see if your country is on the VWP list, visit the Visa Waiver Program countries list.

Option 1 (Visa required)

All travelers to the U.S. require a visa unless from a VWP country (see above). The following information will assist you in obtaining a visa in time for travel to SEG/Las Vegas:

Non-immigrant temporary visa processing (B-1 visa)
Types of business visas

Step-by-step outline of today's U.S. visa application procedures

Additional information
Learn more about how to apply for a business related (B-1) visitor visa, check on visa wait times for an interview appointment, locate an embassy worldwide, find out how to make an interview appointment, pay the visa application fee, and much more at the U.S. Department of State Business Visa Center.

Option 2 (Visa Waiver Program)

For those traveling without a visa to the United States from one of the 35 Visa Waiver Program (VWP) countries (see Step 1 above), a machine-readable passport is now required. If your country is not yet issuing machine-readable passports, you will need to obtain a visa for travel as referred to in Option 1. For more information regarding machine-readable passports, please refer to Step 3 below.

International visitors to the United States from Visa Waiver Program (VWP) countries are also now required to apply for travel authorization online via the Electronic System for Travel Authorization (ESTA). For more information regarding this recent change, please visit the ESTA Web site

Please note that the information listed above is a general guideline for travel to the United States. Because travel requirements may change, SEG recommends that attendees contact their local embassy to ensure they have proper documentation.

U.S. Department of State visa information

Step 2—US-VISIT Program
All travel to the U.S. with a non-immigrant visa, regardless of country of origin, requires registration in the US-VISIT Program. This includes visitors traveling under the Visa Waiver Program. Scans are needed of your two index fingers and a digital photograph in order to match and authenticate travel documents at the port of entry. US-VISIT requirements do not replace visa requirements for entering the United States.

View US-VISIT multilingual videos and brochures

Step 3—Machine-readable passport requirements
All VWP travelers to the U.S., regardless of age or type of passport used, must present a machine-readable passport. Depending on when travelers' passports were issued, other requirements may apply:

  • Machine-readable passports issued or renewed/extended on or after 26 October 2006 require an integrated chip with information from the data page (e-Passport).
  • Machine-readable passports issued or renewed/extended between 26 October 2005 and 25 October 2006 require a digital photograph printed on the data page or an integrated chip with information from the data page.
  • Machine-readable passports issued or renewed/extended before 26 October 2005 are not subject to further requirements.

To determine if you have a machine-readable passport, visit the U.S. Visa Information site.

Machine-readable passport requirements

Important note
Travelers may now be asked to provide their name as it appears on the government ID they plan to use when traveling. Airlines will also begin asking passengers to provide their date of birth and gender, as part of the TAS Secure Flight Program.

Additional links
To contact U.S. embassies and consulates abroad

Visa services (for foreigners traveling to U.S.)

Visitor visas for business and pleasure

Visa Waiver Program Visa application forms

Visa services fees